Privacy statement

Thanks for clicking through to our privacy policy! Not many people do, but we’re glad you have because it gives us a chance to show you how seriously we take your privacy and how carefully we hold your data. This policy explains how and when we can collect your information – such as your name and your email address – and how we use it. Your data is your business, and we respect that, so you’ll need to let us know what information you want to give us, and how you want us to be in touch with you. And we’ll respect that. If at any time you don’t want to be in touch with us any more, we’ll be sad to lose your support, but we will respect your wishes and take you off of our lists right away. We're sorry for the legalese in the policy – we wanted it to be as comprehensive as possible and make sure both you and we are protected. So happy reading!

If you have any questions, please let us know via email on josephine@shedecides.com or call us on +44 (0) 20 3740 6100. If you’re old school please send some snail mail to She Decides, CIFF, 7 Clifford Street London, W1S 2FT United Kingdom

NOTE: Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them. We have no control over the contents of those sites or resources.

 

PRIVACY POLICY

SheDecides is a movement supported and hosted by The Children's Investment Fund Foundation ("CIFF"). CIFF is committed to protecting your privacy when dealing with your personal information. This Privacy Policy sets out how CIFF collects and shares your personal information in relation to the SheDecides movement. Please read this Privacy Policy carefully.

 

1.    Introduction

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About Us ►

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By providing your information to us (either via this website, in person or email), you agree to the processing set out in this Privacy Policy. In this Privacy Policy references to "we" or "us" or "SheDecides" are to:

The Children's Investment Foundation Fund, a company registered in England and Wales (company number 04370006) with registered address at 7 Clifford Street, London, W1S 2FT.

We act as data controller in respect of your personal information that we process.

 

If you have any questions about how we collect, store or use your information, you may contact us by e-mailing us at info@shedecides.com or by telephoning +44 (0) 20 3740 6100 and asking for Josie Smart or writing to us at 7 Clifford Street London, W1S 2FT.

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Changes to the Policy ►

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We may change the content of our website and how we use cookies without notice, and consequently our Privacy Policy may change from time to time in the future. We therefore encourage you to review our Privacy Policy when you visit the website from time to time to stay informed of how we are using personal information.

 

This Privacy Policy was last updated on [X] 2017.

 

Further notices highlighting particular uses (such as direct marketing) that we wish to make of your personal information may also be provided to you when we collect certain personal information from you together with the ability to opt in or out of certain uses.

 

2.    What personal information do we collect and process?

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Information you provide to us

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Newsletter Mailing List

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Personal information that you provide to us:

·         will include:

o    First name

o    Surname

o    Email

·         may include:

o   Survey data, where you choose to take part

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Friend (Individual)

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Personal information that you provide to us:

·         will include:

o   First name

o   Surname

o   Email

o   Region

o   Country

·         may include:

o   Telephone number

o   Type of organisation you represent/work with

o   State

o   Town

o   Preferred language

o   Other languages

o   Age

o   Gender Identity

o   Types of possible contributions from you to us

o   How you heard about us

o   Comments

o   Options about receiving contact from us

o   Survey data, where you choose to take part

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Friend (Organisation)

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Personal information that you provide to us:

·         will include:

o   Contact Person at your organisation – Full name, email and telephone number

o   Name of organisation

o   Type of organisation

o   Region

o   Country

 

·         may include:

o   Alternate Contact Person at your organisation – Full Name, email, telephone number

o   Preferred language

o   Other languages

o   Types of possible contribution from you to us

o   How you heard about us

o   Comments

o   Options about receiving contact from us

o   Survey data, where you choose to take part

 

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Correspondence

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If you contact us, we may keep a record of that correspondence and our response to you.

 

 

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Website usage►

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Data collected via cookies. Please see our Cookie Policy [INSERT LINK TO RELEVANT SECTION] for information on how we use cookies.

 

3. How do we collect personal information? ►

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We collect your personal information:

·        in person

·        by email

·        via our website

·        via our surveys

 

4. Who do we collect personal information from?

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We collect personal information:

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·         From you

 

5. What do we use your personal information for?

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We have set out in this section the reasons why we use your personal information and the legal basis for using your personal information for that particular purpose.

We may use your information:

 

 

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to provide you with information about the SheDecides movement and its activities

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We may communicate with you by email, telephone and text message in connection with our charitable aims or activities, to provide you with information and updates about our activities and events and to obtain information to inform our movement (all such information collected will be anonymised), where you have chosen to receive this type of communication.

 

We are committed to sending you only marketing communications that you have clearly expressed an interest in receiving. Our email communications will provide you with an option to opt-out of further communications. Alternatively, at any time, you may opt-out by contacting us via the details in section 1, About Us [PLEASE INSERT LINK], to update your preferences.

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Legal basis for use

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We use your personal information for this reason because you have given us your consent. As explained above, you may choose, at anytime, to withdraw your consent from receiving these types of communications.

 

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to conduct surveys

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We may use your information to contact you about conducting surveys for data analytics in order to understand more about you, as our supporters, and your experiences, by email, telephone or text and to use this information on an anonymised basis for research, evaluation and statistical purposes.

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Legal basis for use

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We use your personal information for this reason because you have given us your consent. You may choose, at anytime, to withdraw your consent from receiving these types of communications.

 

 

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to inform you of changes to SheDecides

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We may contact you if SheDecides is part of a re-organisational change where we may need to transfer some or all of your personal information to the relevant third party (or its advisors), your personal information would continue to be used for the same purposes set out in this policy or for the purpose of analysing any reorganisation.

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Legal basis for use

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We may need to use your information to achieve the legitimate interest, of allowing us to make changes to how we operates.

 

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for legal or regulatory obligations

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We may need to pass your information on to law enforcement, regulators or the court services in connection with enquiries, proceedings or investigations by such parties, anywhere in the world or where compelled to do so. We may process your personal information to comply with our regulatory obligations or communications with regulators.

 

We will, where permitted, notify or seek your permission before passing on your information unless this would prejudice the prevention or detection of a crime.

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Legal basis for use

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We may use your information in order to comply with a legal obligation that we are subject to. We may use your information to achieve the legitimate interest, of pursuing a legal claim or in order to cooperate with law enforcement, court services or regulatory authorities.

 

6. Who do we share your personal information with?

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Disclosures to third parties ►

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We disclose your information in order for you to use our website and in order to communicate with you. You can contact us for details of specific disclosures made in respect of your information.

 

7.    How long do we keep your personal information for? ►

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We keep your personal information only for as long as reasonably necessary for the reasons described in this privacy policy, for example where your personal information is stored: 

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to provide you with information about the SheDecides movement and its activities

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We may retain your personal information until we receive from you a notification to opt-out of all further communications but if we have not contacted you for a period of 12 months, we will remove your personal data.

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where claims are contemplated

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We will retain your personal information for this purpose, where we reasonably believe that information will be necessary to defend or prosecute or make a claim against you, us or a third party, for 6 years after the circumstances have arisen which may give rise to a claim.

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for analysis of our movement and its communications with you

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We will retain your personal information for this purpose for 24 months.

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for legal and regulatory purposes

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We will retain your personal information for this purpose for 7 years.

 

8.    International data transfers ►

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SheDecides may transfer information collected about you outside of the European Economic Area ("EEA"). SheDecides will ensure that your information is only transferred where there has been an adequacy decision by the Commission. For more information, visit http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm

 

9.    Links to other websites ►

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SheDecides contains links to other third party websites. Once you enter a third party website, we have no control over a third party website's activities and you are subject to the terms and conditions of that website and its privacy policy. We do not accept any responsibility or liability for their activities, policies or processing of your personal information. 

 

 

10.  Cookies ►

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What are cookies?

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The web site uses a small number of non-intrusive cookies.

 

Cookies are small text files that are placed on your computer, mobile phone or tablet by web sites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to web site owners.

 

We may use data gathered from your use of our website to analyse and adapt the site in order to manage our space effectively. We may also use this data for trouble shooting, data analysis, testing, maintaining security and safety.

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What types of cookies does our website collect?

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We collect cookies through Google Analytics and to learn more about the cookies that google analytics collects, visit https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage?hl=en.

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Can I control the use of my cookies?

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Most web browsers (including Chrome, Internet Explorer, Firefox and Safari) allow you to control your cookie settings and to delete any cookies already stored on your computer or other device.

You can control the use of cookies on your device, including deleting and blocking the cookies we and other sites use, through the browser settings on your device, but please note that any changes you make may affect your ability to properly use this web site.

 

To find out more about the way cookies work, how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

 

11.  Your rights ►

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You have certain rights, under data protection legislation, in relation to the personal information that we hold about you. These rights are subject to certain exemptions such as public interest (e.g prevention of crime) and our interests (e.g maintaining legal privilege).Your rights include:

·        The right to access your personal information

·        The right to rectification of your personal information

·        The right to erasure of your personal data

·        The right to restrict or object to the processing of your personal data

·        The right to data portability

·        The right to object to receiving marketing as described under section 5

·        The right to complain to your supervisory authority, in the UK this is the Information Commissioner's Office, about the use of your personal information

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If you would like to contact us about your rights, please see the contact details here.